Posted on May 2, 2019 by Louise Howland
Generally people spend more than 50% of their waking time at work, so we have looked at ways that you can make your work life easier by being more productive, using the technology you use every day….Email!
At the end of each day, set yourself a priority action for the following day, could be one thing, could be five. The presentation you needed to finish, the report that needs tweaking, the customer that needs calling, whatever it may be. Then decide to not switch on your email until you have completed that task (or tasks). It is so easy to become side-tracked by emails coming in and those priority actions slip further down the list to the point where at the end of the day you realise you failed to do it. So be brave and stay offline for the first hour or two!
In Outlook there is a feature called Focused Inbox, this tool separates your inbox into two tabs—Focused and Other. Emails that matter most to you are in the Focused tab, while the rest remain easily accessible—but out of the way in the Other tab. The email server keeps track of the email you read and the ones you don’t. As new email comes in, it takes messages you’re most likely to ignore and puts them into the “Other” tab, leaving your important messages in your ‘Focused Inbox’. By analysing your email habits and past behaviour ‘Focused Inbox’ is constantly learning how to focus your inbox for you. not only will it learn your behaviours, but you can teach it by physically moving emails using the “Move to Focused” or “Move to Other” options, it will remember this action and move similar future emails straight to your other tab.
Tasks in outlook can replace any paper to do lists or scribbled down notes. There are too many features to tasks to list here but a few of our favourites are:
You can combine various lists, emails, appointments and calls you need to make into one daily task list, get reminders and track task progress. Can you become the ultimate task master!
Your email inbox is the equivalent of your desk space – you wouldn’t leave 1000 read letters on your desk, so why leave your inbox clogged up with old emails. If you decide to follow the 4 D’s of email you will find you have a much cleaner inbox and a more efficient way of working! So, when you next receive an email just decide which D is appropriate and do it!
If you have any top tips you can’t live without let us know by tweeting @ramsac_ltd and share your technology life hacks.IT Tips – What is the Windows Key actually for?