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What is encryption and why is it so important?

What is encryption?

 
Encryption is where your data is essentially scrambled to be unreadable and the recipient needs a key to unscramble/decrypt the data to access it. Without the key the information cannot be accessed, protecting it in the event of a cybersecurity breach. Sensitive and private information, like passwords, identity information, bank details can be encrypted to keep it safe. Encryption is an important part of your file protection and information protection strategy and all organisations should ensure they have encryption in place.

 

Why is encryption important?

 

From a security perspective it’s easy to understand the logic behind encryption, however the legal implications of not having sufficient encryption is often overlooked by organisations and it is vital they understand why encryption is so important.
GDPR became law on 25/05/2018 and under this law, directors of a business are personally liable (with potential imprisonment) for any cybersecurity or data breaches. The significance of encryption is that if a machine is lost or stolen then the law states that the breach must be reported to the ICO with 72 hours of the loss becoming known. If the machine is encrypted then that is an end to the responsibility, however, if the machine was not encrypted then the loss also must be reported to all of the company’s contacts. Ensuring all laptops and devices in an organisation are encrypted provide protection and limit the consequences of a breach.

 

How can I ensure my data and devices are encrypted?

 
For users of Microsoft (Office) 365 multiple layers and kinds of encryption work together to secure your data protecting files on a device and in transit between users. You also need to encrypt your hard-drive, Bitlocker is Microsoft’s free encryption software and available to all Windows Operating Systems (apart from home editions) and will work on any machine with a TPM chip (this will typically exclude budget hardware), it is simple to setup and enable but many machines don’t have it switched on. The most important part of the whole process is making sure that the unique encryption key that is generated as part of the process is securely stored (not on the same machine!) and is accessible to the user if and when they need it. This is not a common occurrence, but if anything untoward happens to the machine, the key will be requested before start-up, without the encryption key the data on the drive is inaccessible (another reason for good back-up hygiene!).

 

How can totalIT help?

 
Our totalIT customers can rest assured that any machine with the totalIT agent installed reports back to our Operations Centre on the status of encryption, if any machines are not encrypted this will be reported on as part of the monthly checks. Our Technical Consultants completing regular scheduled visits will discuss encryption (or lack thereof) and a plan implemented to ensure all machines are protected on an ongoing basis.

For more information on encryption or if you are unsure if your devices are protected contact us

Contact us for encryption advice

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GBH Law
GBH Law
11:29 22 May 20
Changing IT support providers, like changing lawyers, is not a decision any business takes lightly or frequently. The decision is fraught with numerous questions such as whether the new team will understand my business needs, will it cause teething problems, and more importantly, will the reality match the sales pitch! We took that decision to move to Ramsac in January after ten years with another provider and we have not regretted that choice for a moment. Ramsac are simply great! From the get go we have been very well supported from the front line very helpful telephone support team right up to our relationship manager. We feel that the Ramsac team are very much an integral part of us . What however has driven us to write this review is the fabulous support we have received following a cyber attack this week. Something no business wants to happen but is increasingly a sad factor of modern cyber life. The Ramsac cyber support team were superb and really gave us first class support and guidance through what was frankly a horrible experience. Thank you Dan! Denise Herrington
The HR Services Partnership
The HR Services Partnership
17:59 16 Jan 20
We have worked with Ramsac since 2015. They offer a truly winning formula. We have been delighted by their support at all three levels: our network consultant (Colin) understands our set up and is great when we need to upgrade our infrastructure; we have ready access to our account manager who has been great with supporting our growth; and the helpdesk is always so patient for the day-to-day glitches. Very professional and supportive – thank you team ramsac!
Zoe Brooks
Zoe Brooks
13:02 16 Jan 20
Sam on the support desk is extremely knowledgeable and helpful. Every time I have rung with an issue and she has helped the problem has always been rectified smoothly and quickly!
Sarah-Jane Calloway
Sarah-Jane Calloway
16:02 06 Jan 20
Ed spent two days with us following an office reshuffle. He worked to a very high standard and was very helpful, courteous and happy to sort out anything we asked of him!
Luke Hoey
Luke Hoey
14:20 07 Nov 19
Always very helpful and will work hard to resolve any issues you have.
Richard Renson
Richard Renson
16:54 10 Dec 18
Great, helpful IT Kings and Queens
Andrew Worth
Andrew Worth
12:37 30 Aug 18
fine bunch
Colin Warner
Colin Warner
08:46 06 Dec 17
Excellent managed service provider.
Selom B
Selom B
11:58 10 Dec 16
First Class!! Responsive, knowledgeable, professional and very easy to work with - Ramsac have been a fantastic strategic IT partner for the last few years and I'm sure will continue to be for many years going forward. I would highly recommend them!
Ian Windle - Inspiring Leadership
Ian Windle - Inspiring Leadership
08:53 04 Jul 16
Great IT business, with a powerful management team. Could not recommend them more highly.
Patrick O'Luanaigh
Patrick O'Luanaigh
10:55 01 Jul 16
A truly fantastic IT support company - I can't speak highly enough about them.
Sarah Whitemore
Sarah Whitemore
11:59 20 Jun 16
I have known Dan May and Ramsac for 5 or 6 years now. Dan is such a great guy and really helpful with strategic advice and input on all things IT. He's so approachable and doesn't baffle you with IT jargon. If you are looking to outsource your IT or you have a problem you need help with Dan is definitely the one to ask.
Jonathan Richards
Jonathan Richards
12:14 31 May 16
I've worked with Ramsac for many years and whole heartedly recommend their services. They are always professional, approachable and have the rare skill of making IT understandable. Their can do attitude leaves you feeling that you are in safe hands.
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