ramsac Data Security Framework: Take control of your Microsoft 365 data
Struggling to keep your Microsoft 365 data secure and compliant? ramsac’s Data Security Framework offers a clear, practical approach to understanding and managing your data.
Benefit from a clear, structured view of where your data lives and who can access it.
What is the ramsac Data Security Framework?
The ramsac Data Security Framework helps you understand where your Microsoft 365 data lives, who can access it, and how to reduce risk. Built around recognised standards such as ISO 27001, GDPR and the NCSC 10 Steps, it gives you a clear route to secure, compliant and well-governed data.
Microsoft 365 holds your organisation’s most valuable information, but without good governance, it’s easy for oversharing, outdated permissions or legacy folders to create risk. Our Data Security Framework provides a simple, structured way to get your data under control and ready for future tools like Microsoft 365 Copilot.
Why data governance matters
Without strong data governance, Microsoft 365’s powerful collaboration features can quickly become a liability. Oversharing, outdated permissions or messy data structures all increase the chance of accidentally exposing confidential information, putting your organisation in a vulnerable position.
This can lead to reputational damage or serious compliance breaches, including potential fines and investigations from regulators. The ramsac Data Security Framework helps you avoid these risks by keeping your data secure, structured and controlled.
What the Data Security Framework helps you achieve
We help you get a complete view of your Microsoft 365 data and put controls in place that are robust, but still user-friendly. The framework helps you:
- See the full picture – gain visibility of where your data lives, how it’s structured and who can access it.
- Reduce risk – quickly identify and fix the biggest security gaps, including oversharing and outdated permissions.
- Simplify compliance – align easily with standards such as ISO 27001, GDPR, the NCSC 10 Steps, NHS DSP Toolkit and PCI-DSS.
- Empower people – make it easier for teams to collaborate securely with clear structures and safer defaults.
- Save time – use automation and smart policies to cut manual administration.
- Build long-term resilience – create an adaptable, future-proof data environment that evolves with your organisation and regulatory change.
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A structured, five-stage approach to Microsoft 365 data security
Every journey begins with clarity. Our five interdependent stages: Assessment, Essentials, Technical Controls, Automation & Enforcement, and Ongoing Maintenance, are underpinned by written policies and continuous assessment, so your governance is both documented and always improving.
Assessment – Know what you’ve got
We start by mapping your Microsoft 365 environment: where data is stored, who can access it, and where the risks are. This reveals oversharing, outdated permissions and sensitive data in the wrong places, giving you a clear action plan to improve security straight away.
Essentials – Get the basics right
Once the issues are known, we focus on quick, high-impact improvements. That could mean tidying SharePoint structures, adjusting permissions, setting safer defaults or archiving outdated data to create an immediate boost in security and usability.
Technical Controls – Protect and prevent
With the basics in place, we apply Microsoft’s built-in tools to safeguard information. Using sensitivity labels, Data Loss Prevention (DLP) rules and secure sharing controls, we help prevent accidental or unauthorised data exposure while supporting users to work effectively.
Ongoing Maintenance – Stay secure and compliant
Data management isn’t a one-off project. Through regular reviews, reporting and updates, we make sure your controls stay aligned with how your organisation operates and the regulations you’re working to
Automation & Enforcement – Make it effortless
Good governance shouldn’t rely on people remembering to “do the right thing”. We use automation to apply rules consistently – for example, auto-labelling files containing personal data or enforcing retention policies automatically.
Prepare your data for safe AI adoption
By following the stages of the Data Security Framework, you not only improve clarity and security – you also prepare your organisation for tools like Microsoft 365 Copilot. A well-governed, clearly labelled and securely managed data estate means Copilot can work safely and effectively from day one
If your data is messy, poorly structured or accessible to the wrong people, AI will amplify those problems. With the ramsac Data Security Framework in place, you create a strong, structured foundation so Copilot surfaces the right information to the right users, supporting productivity without compromising security.
Your journey to secure, well-governed data
Data drives productivity, but without governance it quickly becomes a risk. The ramsac Data Security Framework offers a flexible model to help organisations understand, protect, and manage their information
Why choose ramsac to help manage your 365 data?
Microsoft 365 experts
From Microsoft Intune management to Microsoft SharePoint consultancy, we specialise in Microsoft 365 services to help businesses like yours.
Reliable
Our customers value our work, and know they can trust us to help, whatever the question.
Approachable
We pride ourselves on jargon-free IT support. You can come to us with any question about Power BI, no matter how simple or how complex. We’ll always work with you to find the solution.
Customer
Satisfaction Survey
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What our clients say
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★★★★★"Simon and the team were very thorough, professional and competent."
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★★★★★“We choose ramsac because they came across as a really friendly, supportive organisation who could support us in a way we needed to be supported."
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★★★★★“Having our IT support and planning outsourced to ramsac works very well for us. It has allowed us to provision a well-designed and relevant system that enables us to fully embrace remote access and helps to better cater for our members, who have their vital day-to-day roles to concentrate on.”
Ready to take control of your data?
If you want to reduce risk, simplify compliance and prepare your data for the future, we’re here to help.
Get in touch to learn how the ramsac Data Security Framework can help you stay secure, compliant and in control of your Microsoft 365 environment
