It’s known that employees working from home, or other kinds of remote and hybrid workers, can often feel disconnected from their colleagues. Microsoft Teams offers an ideal opportunity to remedy this, in that it can be accessed by any member of the team for quick communication.
Among Microsoft Teams’ functions are instant messaging, video calls, conference calls and screen sharing, all of which can vastly benefit colleagues who are working together on various projects but are not located in the same office.
Microsoft Teams is part of the Microsoft Office 365 package, and as such, it merges seamlessly with the other applications in 365. From within Teams, it’s possible to access and interact with:
The option to use these simultaneously means that documents can easily be shared and worked on with colleagues, and the organisation of meetings is simple and efficient.
Designed as a communication application, Microsoft Teams is primarily used as a way for colleagues and third-party individuals to contact each other and work closely together. It boasts a wide range of helpful functions to help facilitate collaboration via communication. These include:
One of the most popular uses of Microsoft Teams is the simple ‘Chat’ option. This works like other modern messenger applications such as WhatsApp and Slack, in that it allows users to type quick messages to each other that will appear instantly. It can be used for quick questions, social conversation, and sending documents too. There is also the option to use emojis and GIFs.
Anyone in the same Microsoft Teams account (generally this would include a whole workforce or those who have been invited), can use the application to make video calls with each other. There can be two or more participants, meaning it’s an ideal platform on which to conduct team meetings with remote workers.
In addition to hosting video calls for teammates, Microsoft Teams also gives the option to invite external stakeholders to calls, using a dial-in phone number. This is a useful function for companies that use third party suppliers, or who have clients that are closely involved with projects. Again, this option can also be used to conduct business meetings with people who are unable to visit your office.
Documents created on Microsoft applications such as Word, Excel, and PowerPoint can be uploaded on Microsoft Teams, for sharing among colleagues. Such documents can be downloaded and edited on a desktop, or likewise, it’s possible for multiple colleagues to work on a document simultaneously via SharePoint. In Teams, you can also work collaboratively on a variety of documents including Word documents, with live chat next to the document.
For even further ease of collaboration, it’s possible for participants of video calls to share their screen with other people on the call. This could be a useful tool for all kinds of meetings, whether to simply explain a query or to go through a presentation in a team or client meeting.
Within Microsoft Teams you can build separate Teams and Channels, with Channels being subsets within a Team. This is a useful option for businesses that work with various clients, or on multiple projects because it means communication relating to specific areas can be kept separate. This makes it easier for users when it comes to locating historic instructions or comments.