How to Password Protect Files on Your Computer

ramsac password protection   419970328

Putting password protection in place on your computer files is a good habit to get into, particularly if you are working with sensitive information. The additional layer of encryption can be enough to deter cybercriminals from trying to access data, plus, it gives you added peace of mind that you have done as much as you can to stay protected. Read on to find out how to password protect your documents on various digital programs.

How to password protect a PDF document

Adobe’s PDF (Portable Document Format) documents are widely favoured in the business world – in part because they are more difficult to edit, and because they are compatible with most devices.

They are often used for letters and forms which require a digital signature, such as employee contracts, and therefore, they often contain sensitive information. PDFs can be password protected by following these steps:

1. From an open PDF, go to ‘File’, then ‘Properties’, then select the ‘Security’

password protect a pdf

2. Open the drop-down menu next to ‘Security Method’ and select ‘Password Security

password protect a pdf

3. In the window that appears, tick the box next to ‘Require a password to open the document’, then enter the password you wish to use in the box

password protect a pdf

Remember, you should not use the same password that you use for other platforms or accounts, particularly if you will be sharing the PDF (and therefore the password to access it) with others.

How to password protect a Word document

Microsoft Word remains to be one of the most popular document formats in the world. It’s commonly used in businesses, education, and for personal use.

It can be advantageous to protect Word documents with passwords if you are using Word for anything private. For instance, from HR-sensitive information, such as minutes from a disciplinary hearing, to a personal diary.

Fortunately, it’s very simple to password protect a Word document:

1. From an open Word document, go to ‘File’, then ‘Info’, then select ‘Protect Document

password protect a word doc

2. In the drop-down box, select ‘Encrypt with password’

password protect a word doc

3. Enter the password you wish to use in the window that appears. You will be asked to do this twice.

password protect a word doc

How to password protect your Excel workbook

In business, some of the most sensitive data is stored in Excel spreadsheets. In HR and payroll departments, Excel is frequently used to process employee information such as salary, bonuses, time off, and even personal details such as addresses and bank details.

In other departments, Excel is widely used to store a range of information, from contact details to lists of passwords. If Excel is used in any of these ways in your company, it’s wise to ensure that the relevant Excel spreadsheets are password protected.

As another Microsoft platform, passwords can be added to protect Excel documents in the same way as a Word document:

1. From an open spreadsheet go to ‘File’, then ‘Info’, then select ‘Protect Document

password protect in excel

2. In the drop-down box, select ‘Encrypt with password’

password protect in excel

3. Enter the password you wish to use in the window that appears. You will be asked to do this twice.

password protect in excel

Passwords are one of the most important defence mechanisms that computer users have against cybercriminals. While it’s the business of a cyber-criminal to hack into software and programs that are password-protected, the more layers of security there are, the harder it becomes for them to succeed.

Related Posts

  • Celebrating Cybersecurity Awareness Month

    Celebrating Cybersecurity Awareness Month

    Cybersecurity

    October is Cybersecurity awareness month, follow us on LinkedIn or Twitter for daily tips on how you can protect your organisation against Cybercrime. [...]

    Read article

  • How cybercrime costs the UK economy nearly £27B every year

    How cybercrime costs the UK economy nearly £27B every year

    Cybersecurity

    Cybercrime costs claims nearly £27 billion of the UK economy almost every year. Cybercrime has only become more common, affecting many industries. Read more. [...]

    Read article

  • How Charity Hub CRM boosts capacity to manage donors & members

    How Charity Hub CRM boosts capacity to manage donors & members

    IT

    If you are looking at ways to improve the management of your donors and other supporters, our friends at Preact have launched a charity CRM application that can help. [...]

    Read article

  • Everything there is to know about external sharing in SharePoint

    Everything there is to know about external sharing in SharePoint

    IT

    Sharing externally on SharePoint can be a security risk. In our latest blog, we explain how to use SharePoint to your advantage when it comes to sharing. [...]

    Read article

  • Why you should offer guest WiFi

    Why you should offer guest WiFi

    IT

    Guest WiFi helps to keep your main company network secure, and ensures each guest has a professional and seamless experience at your workplace. Discover more from ramsac today. [...]

    Read article

  • What is Zero Trust security and where should you start?

    What is Zero Trust security and where should you start?

    Cybersecurity

    Zero Trust security removes assumptions about trusting a user, even when they're inside your network. This means users and devices must be verified. Read here. [...]

    Read article