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Video: Transcription in Microsoft 365 Teams

Taking notes and actions during a meeting can be hard, especially if you are leading the meeting or heavily participating. Keeping track of who said what and that the next steps are can ruin the flow of a meeting, in a perfect world having a note taker at all meetings would be ideal but obviously this is not practical. Microsoft Teams have released a new feature – Transcription  (also referred to as automatic note taking) – using this feature, Teams records who said what, when and produces a on the spot transcript of the meeting. The transcription can then be downloaded after the meeting and act as a reference to what was discussed and agreed. Removing the need for any manual note taking during a meeting, it is also useful for people arriving late or missing the meeting entirely to catch up after.

 

Demo of Transcription in Teams

We have recorded a short video to demo how to record a transcript of a Teams meeting.

 

 

How to enable transcription in Teams

Before using the transcription functionality an administrator needs to activate it at an organisation level. To do this you go to the Teams Admin Center and select Meeting policies

Next select the ‘Global (Org-wide default)’ policy’ and under Audio & Video section change the Allow Transcription setting from the default of Off to On.

 

 

Starting transcription during a meeting

To enable transcription during a meeting click on the 3 ellipses and choose start transcription

Participants will be notified that live transcription is on and have the ability to hide it from their meeting view with just a click. If they choose not be identified, attendees can also turn off speaker attribution in their profile settings.

 

Currently transcription is only available in US English, although Microsoft are working on additional languages. Transcription is only available in planned meetings (not meet now) and can only be started by the meeting organiser.

How to use Teams.

In our short demo vlog, learn how to use Microsoft Teams for chatting to colleagues and scheduling video calls with people both inside and outside your organisation

Watch the video

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GBH Law
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Changing IT support providers, like changing lawyers, is not a decision any business takes lightly or frequently. The decision is fraught with numerous questions such as whether the new team will understand my business needs, will it cause teething problems, and more importantly, will the reality match the sales pitch! We took that decision to move to Ramsac in January after ten years with another provider and we have not regretted that choice for a moment. Ramsac are simply great! From the get go we have been very well supported from the front line very helpful telephone support team right up to our relationship manager. We feel that the Ramsac team are very much an integral part of us . What however has driven us to write this review is the fabulous support we have received following a cyber attack this week. Something no business wants to happen but is increasingly a sad factor of modern cyber life. The Ramsac cyber support team were superb and really gave us first class support and guidance through what was frankly a horrible experience. Thank you Dan! Denise Herrington
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