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A Guide to Microsoft MyAnalytics: Management, Wellbeing & Productivity

What is MyAnalytics?

Regarded as a “fitness tracker for work”, Microsoft’s analytics tool, MyAnalytics, is widely available to Microsoft 365 users (including Microsoft 365 Enterprise) and is a workplace intelligence app.

With many businesses looking for performance insights, MyAnalytics is a tool that summarises your week and creates suggestions to improve your workload. Perhaps meetings frequently overrun, or you bring work home too often – MyAnalytics will suggest ways to avoid unproductive habits.

MyAnalytics is a valuable resource for any business. It empowers not only employee productivity, but also helps with wellbeing and time and project management too.

How does MyAnalytics work?

For Microsoft users, MyAnalytics offers weekly insights shared with you through emails, the Outlook app, and via a personal (and private) ‘dashboard’. MyAnalytics spots patterns from your emails, meetings, calls, and chats – across Teams, Outlook, Skype and other apps – to offer productivity insights.

MyAnalytics is able to cleverly find out about your habits and working patterns, offered in a digestible weekly roundup, in order to help you work smarter, not harder. MyAnalytics collects insights from across most of its apps, including Teams, OneDrive, and SharePoint. From here, it will start to notice your working patterns and will identify areas to strengthen, or identify potential weak spots, such as how your time is spent in meetings.

How does it share its insight?

Insights and analytics about your working pattern will be shared with you throughout the working week. From weekly emails, to an accessible private dashboard, your personal insights are dynamic and often unprompted, so that you can learn about your working preferences as you navigate tasks and meetings.

As non-interruptive insights, MyAnalytics often shares its productivity tips via prompts in Outlook called “inline suggestions”. Whether you’re arranging your calendar, replying to emails, or updating a laundry list of weekly tasks, you’ll receive data and AI-driven notifications about tips, insights, or best practices. These are actionable insights designed to help users learn about unhelpful, or unproductive habits in order to reclaim lost time. It also promotes clearer focus and suggests ways to better collaborate with colleagues.

Business analytics from Microsoft: how MyAnalytics helps

For many businesses, employee performance is a key area that’s often hard to pin down. With MyAnalytics, your employees can be even more proactive with their own time.

MyAnalytics helps productivity

Personal productivity insights, according to Microsoft, are based on “workplace intelligence”. This simply means time that a Microsoft 365 user spends in meetings, composing emails, on calls, or completing tasks (as scheduled in their Outlook calendar).

Microsoft will analyse your workload based on two insights:

  1. How you spend your time.
  2. Who you spend your time with.

MyAnalytics improves wellbeing

Where aspects of MyAnalytics helps you to understand your productivity and performance, the ‘Wellbeing’ page of your report is designed to support you as you navigate a busy, often demanding, workflow.

Its two key insights show how well you disconnect from work, including time in-between tasks and other ‘quiet’ moments outside of a working day. It also suggests ways to reduce stress and, therefore, avoid burnout.

One of the most common goals for MyAnalytics users is how it can facilitate a healthier work/life balance by optimising productivity within a day. According to a statement from Microsoft in 2019, MyAnalytics has become more widely available in order to promote wellbeing and productivity within the workplace. Microsoft have said, they hope to use analytics to “make workdays around the world a little more balanced and fulfilling”.

What are “quiet days”?

In MyAnalytics, any time spent outside of collaboration is considered quiet time. This is based on the activity of your Microsoft Outlook calendar, including any daily tasks or meetings. Collaboration, according to MyAnalytics, incorporates everything from composing an email, to attending meetings, receiving calls and participating in all other types of messaging (including Skype).

‘Workplace Analytics’ for management

Workplace Analytics is a tool for collaboration, and it has also been known to help managers gain valuable insights and boost organisational productivity.

Workplace Analytics has been heralded by tech pundits as one of the most convenient tools (especially those working within Office 365 apps) for tracking, monitoring and assessing productivity levels within teams or departments. Like MyAnalytics, this tool relies on, and collects, data from Office 365.

Workplace Analytics for managers can help organise goals of engagement and productivity, which are universal themes that affect all industries. For teams that are apart, either working remotely, or affected by other disruptions, managers can find actionable insights and performance cues from their dashboard in Microsoft’s Workplace Analytics.

This tool can demystify the potential barriers to your team’s productivity or help identify areas to reinforce. For example, if tasks aren’t balanced or time is overly invested in meetings and other calls.

Start enhancing productivity

Microsoft’s analytics tools have great workplace potential, especially for personal discoveries about ways you can manage time better and become more productive and efficient. Its wellbeing features feel like an extension of its suggestions for productivity, which makes the insights more well-rounded, relevant and actionable too.

For more information about Microsoft 365 and its benefits for your team, get in touch with ramsac today.

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